Maine State Library & Web Junction Meeting Room
Janet E. Patterson, Debbie Gahm, Donna Chale, Nancy B. Grant, Sylvia Norton, Teri Caouette, Peggy Becksvoort, Jeff Small, Eileen Broderick, Edna Comstock, Barbara Hammond (Web Junction), Gretchen Asam (Web Junction), and Joyce Lucas
The meeting was called to order at 9:30.

Accepted as presented.

Donna Chale
April Expenses: Award for School Library Media Specialist of the Year, NEEMA conference, $6000.00 transferred to scholarship CD, have not received request for Chickadee Award money

• YTD Expenses: $10,868.46
• YTD Income: $10,060.00
• Treasurer's report was accepted as presented.

Edna gave Jeff a quote from the insurance company for general liability. $351.00 is the cost to open the account. A rider can be added on the conference for a small additional fee. Motion made and seconded to accept the purchase of liability insurance. The motion carried.

See handout. Noted items: calendar on target, brochure in process, vendor tables will be $275.00, bookmarks as favors, still working on programs, Beth Edmonds will be keynote speaker and will speak on lobbying for ourselves, Ellen Wittlinger will speak on Friday, looking for a closing speaker, bring old canvas bags to conference

• MASL will get a free table but it is in a dark hallway. Will need to bring lights. What do we want on the table?
• Peg will go back to Bethel in May
• Friday and Sat evening center is lowering rates
• Eileen will lead a hike on Friday AM
• Check web site often for updates
• Teri asked for applications for SLMS of the Year. Would like applications by August 1st. Suggestions: blurb in Maine Educator, discussed having Sue Gendron (sp).
• Maine Libraries Conference Memorandum of Understanding (see handout) deals with joint responsibilities. The committee is looking for a flexible, but clearly defined process. Would like to coordinate term limits for MLA and MASL conference chairs. Would like to involve future chairs to learn the process. The board is comfortable with this portion of the Memorandum of Understanding.
• Discussed possibility of a day-long program on cataloging. It was decided that this would be more appropriate for a pre or post-conference topic.

A web site that gives introductions on Wikis, etc. Gretchen recommended that we play around with it. www.commoncraft.com Possible topic for the conference?

• Asked for ideas about what should be on the Information Literacy page.
• Will meet with Deb about handbook. Section is quite comprehensive. Needs to be updated.
• Will cut and paste it onto Web Junction so that people can respond to it. Would also like a way to have librarians include lesson plans.
• Sylvia mentioned that we need to pull together national and state standards.
• Eileen would like to get a few people together to work on that. Will have an all- day working meeting on July 8 at Warsaw Middle School at 10:00 AM. Will look at state and national standards and how everything fits together. Eileen will post something ahead of time to give us focus.

First week in August? Jeff will check with Sue. Will ask for Mon-Wed.

• See email from Barbara
• Edna is working on a form for the Taranko scholarship. Move forward since no information seems to exist. Edna will check with Ms. Taranko and Ralph Conant. Edna asked for suggestions or info be sent to Barbara or (Eden?) Form is almost ready and will be shipped to everyone. Donna has a lot of historical documents on who has gotten scholarships. Get back to it later.

• NEEMA is now NESLA (New England School Library Association). Nancy and Teri went to the 90 Birthday Celebration and Leadership Conference. Sylvia was named to the Maine Hall of Fame as well as Walter Taranko.
• See report. Need to rethink some of our copyright info.
• May 10 there is a NESLA meeting in Londonderry, NH. Teri needs to send out a MASL report. NEEMA views can be sent as an attachment. Shows what other associations are doing. We are the only region that has an association like this. There is an AASL Region 1 Wiki. Can put our views on there. We need to put in concerns by May 13 Would like AASL to work on teachers working collaboratively with librarians.
• Deb asked for NESLA to look at first section of the handbook.
• Sue Ballard forms on collaboration will be sent.
• Southern Maine Lib. District is asking for someone from MASL to present what is going on.

• Report on the status of the school library directory. Asked for help in checking information and finding email addresses for those who do not have web sites. Aiming for completion by the June meeting.
• Should update of the directory be in the secretary’s job description?

Would like a certificate

Report on meeting at Presque Isle Middle School. A positive experience with good conversation. Gretchen stated that people felt more validated than they have in the past.

• There are currently 214 members. Several people have spoken about joining.
• Will discuss dues at the fall business meeting.

• Chapter 125 meetings did not happen this winter because of weather.
• Library instruction was taken out of CH. 127. (Basic School Approval) 125 and 127 are in revision. Discussed concerns about rulemaking over next few months. Does this group want to be involved as a stakeholder? Sylvia will send out a link and would like everyone to think about the legislation. Do we need someone in the wings? Edna will send out an email about the issue and ask for those interested to get involved.
• Sylvia is going to Legislative Day as part of the Maine group.
• Agenda for Monday will be a meeting where ME Info and MELIBs is on the Agenda. She asked for concerns, questions, etc. to take to the meeting. Please email Sylvia with feelings about the list-serv. Good venue for literacy issues, collaboration, etc.

• Handbook: Deb handed out the Table of Contents of the handbook. So far almost finished with section 6. Waiting for permissions. Will include 1999 facilities info. Will ask Gail to put a date on the facilities handbook. Put that it is under review by the board. Deb should skip that section for the time being because it is being worked on. Need something on collection and staffing.
• Janet is waiting for the school librarian’s job description. Time at retreat?
• Evaluation needs to be updated. One on the web is not most up-to-date one.
• Nancy had a field trip to the Bangor Public Library and Border’s to buy books using the money for the SLMS of the year award money.
• Teri asked about best practices grants, the money has run out. Did budget for Innovative Grants but no-one is in charge at the time.
• Nonprofit status paperwork will be needed to apply for grants to fund the handbook.
• Board Resignation: Toni Buzzeo has submitted a letter of resignation. Jeff will post on MELIBS that there are board openings. Suggestion to mention the virtual meeting.

Meeting adjourned at 12:30.

Next meeting is on June 7 at the Maine State Library. Will work on virtual meetings.
Need a notice to invite MASL members to attend virtually if they would like.

Respectfully Submitted,
Joyce L. Lucas, Secretary