This is a draft and will be revised to match any revision of the LMS job description.  The support staff job assessment documentation examples in italics

Maine Association of School Libraries, January 2005

I. Supporting the Leader, planner and manager role of the LMS

1. Follows the LMS direction to maintain a unified library media program centered on student needs and the instructional goals of the school.
2. Collects student and staff suggestions for improvement of the program.

Examples of collect surveys from students and staff.

3. Maintains the library facility as a clean, pleasant, well-organized environment.

Photos of facility.

4. Keeps the statistics and accounts up-to-date for purchases orders, budgeting, grant writing, fund raising needs, and yearly reports.

Copies of prepared statistics and account sheets.

5. Meets regularly with the LMS for planning and direction.

Copies of meeting minutes, yearly action plan.

6. Monitors the appropriate use of the library facility.

Journal entries about handling problems, checklist of daily usage.

7. Prepares library public relations materials. (Press releases, press articles, library newsletters, brochures, bulleting board, book marks, WebPages, etc.)

Portfolio with examples.

8. Alerts the LMS to perceived changes in curriculum that would affect the library program.

Documentation of conversations with LMS.

9. Provides suggestions to the LMS for long range goals.

List of needs or journal entry of conversations about needs.

10. Presents the library in a positive role during teacher’s meetings, answering the phone, talking with students, and handling complaints.

Journal entries of conversations.

11. Participates in recruiting and training of the student and volunteer staff.

List of students and volunteer staff, examples of training procedures, schedule of student and volunteer work times.

12. Attends meetings, workshops and conferences to continually update the expertise necessary to function effectively in the Media Assistant role. Reviews professional journals.

Handouts received, brochures about workshops attended, certificates awards, records of Journals articles read.

13. Networks with other professionals and support staff through participation in local, state, and national organizations.

Copies of membership cards, schedule of meetings attended.

II. Supporting the Teacher role of the LMS.

1. Learns and uses the information skills process.

Journaling about the process use, copy of lesson plans, assessment

2. Assists the LMS in teaching the effective use of information - individually, in student groups or classes, after-school programs, or staff inservice.

Journaling, observations of LMS lessons, conversations with LMS about assistance given.

3. Assists in promoting reading by running book fairs and related book promotion events, doing book talks, reading to students, preparing book reviews, and assisting staff and students in choosing reading materials.

Photos of books fairs and events, copies of promotions done, examples of book suggestions followed.

4. Supports students and staff in the appropriate use of technology to meet their information needs.

Journaling conversations with students and staff, observations by LMS, student and staff surveys about library helpfulness.

5. Maintains information and answers questions about copyright, confidentiality, privacy, and intellectual freedom.

Photocopy of copyright laws and school policies.

6. Assists LMS in staff development opportunities for producing of media and other technologies.

Workshop schedules, PowerPoint presentations, staff evaluations,

7. Assists LMS in designing curriculum and assessment.

List of suggestions given to LMS

8. Provides resources for LMS and teacher instructional units.

List of resources checkouts for teachers.

9. Alerts LMS to professional materials and opportunities available from outside the school.

Lists of materials and opportunities found and shared with LMS.

10. Assists the LMS in assessing use of the research process by students and staff.

Journaling the assistance given, observation by LMS of assistance.

III. Supporting the Information Specialist role of the LMS

1. Prepares orders for new materials and equipment.

• Prepares new materials and equipment for use.
• Maintains organization of materials, with appropriate re-shelving and regular
• shelf-reading.
• Identifies materials and equipment in need of repair, performs repairs as needed.
• Provides for deletion and removal of weeded materials and equipment.

Example of PO, photo of book before and after processing, library floor plan, photo of shelves, schedule of regular shelf-reading, photo of book before and after mending, checklist of weeding process,

2. Scans new materials and alerts staff or students to needed information.

Photos of new material displays, copy of announcements

3. Sorts and files mail.

Procedure for mail handling.

4. Assists LMS on library related Field Trips.

Journaling the trip events, copies of information given to students about trip.

5. Checks out & in materials, following library procedures. Tracks overdue materials.

Description of circulation procedures, example of overdue notices.

6. Maintains an accurate automated retrieval system.

Sample of material entry and catalog search, observation of time spend on task.

7. Secures information from sources outside of the library when needed; such as ILL, Television shows, organizations, etc.

Example of ILL form, total ILLs for the year, list of outside contacts suggested or made.

8. Assists all users in identifying, locating and interpreting information.

Conversations of assistance given, photocopies of materials shared.

9. Maintains a posted schedule of library facility usage.

Copy of schedule.

10. Monitors computers for effective use.

Checklist of who is using computers for what.

11. Assists the LMS in managing regular inventories of the materials.

Schedule of inventories, checklist of inventory process.

One unique and often amusing task is "Wildlife management". Libraries have their share of spiders and wasps, silverfish and ants, fish aquariums and small rodents, resident cats or dogs, along with the occasional wild mouse or skunk infiltration. Photos or Journaling about experiences with wildlife.