Winslow High School Library

Present:  Edna Comstock, Jeff Small, Donna Chale, Marilyn Joyce, Eileen Broderick, Barbara Hammond, Joyce Lucas

Absent: Sylvia Norton, Teri Caouette, Gretchen Asam, Kelley McDaniel (on leave), Toni Buzzeo, Nancy Grant, Debbie Gahm, Peggy Becksvoort, Janet E. Patterson.

Meeting called to order at 9:20 by President, Jeff Small

Secretary's Report (Joyce Lucas)

• Minutes of the Dec. minutes were accepted as revised
• Jan. minutes were accepted as presented
• All minutes will be submitted to the website after they are approved

Treasurer’s report (Donna Chale)

• $1000 scholarship sent to Eliza Damon
• Expenses - none
• Income – ytd total of $3,825.00 under conference. $4,500.00 has been received
• Continued work on tax status.
• Scholarship check was sent to the Old Town librarian.
• January income: $1,105.00.         
• Jeff and Deb have inquired about binders for handbook and grants to fund them. 
• Edna will serve as agent on paperwork to reinstate us for non-profit status with the state.
• Received federal notice stating we need to make some kind of report with income, names, etc.
• Treasurer’s report accepted as presented.

Job Descriptions (Jeff)

• Jeff asked if anyone was ready to present their work on their job description.
• Discussion about Affiliate Assembly representatives and getting consistency by looking at how others are doing things.

School Librarian’s Handbook (Debbie Gahm)

• ·      Debbie sent a Table of Contents.  Asked for suggestions:
  Ideas included:  interpretation of the library bill of rights, add I Search, STE standards, MLR; under policies -  add position statements, copyright/plagiarism with a reference under curriculum to it; AASL/ALA under Professional Organizations; should there be something about graduate programs?; Technology: automation systems

Nancy Grant

• 24 returns on the laptop survey.  Wants a MASL member email list.

ALA/AASL (Marilyn Joyce)

• Need people to complete longitudinal survey by AASL www.aaslsurvey.org
• Advocacy. Rec'd an email from ALA who is working with Washington State.  A parent organized people to fight to keep librarians.  ALA press release, govt. data, comparing surveys 1999-2000 and 2003 - 04.  Handed out Washington State web site.
• Region I listserv.  A communications tool for presidents and vice presidents for those that attend affiliate assembly.  This group disseminates information.  Decide who will disseminate the information.
• Concerns and commendations.  Form online for commendations.  Remind people at next meeting to bring concerns/commendations.
• Bill to reauthorize NCLB by Kennedy.  Every legislator will have to sign on.  NEA not supporting this. 
• Revised standards are in line with 21st century skills.
• Remind people to vote for offices including Sylvia’s AASL presidency. 
• Concerns that there are only 25 members in the state of Maine.  How do we expand this membership?
• Marilyn asked to put something on website on affiliate assembly issues.  Would like the hierarchy of her position on website also.  Write to help new librarians understand. Include what’s been done, networking.
• Task force working on literacy. Tool kit to use to approach teachers.

Conference (Edna)

Molly proposed that we act on one of the major findings on their survey, a retreat-like setting. A tentative agreement was made for Sunday River on the 23-25 of Oct. or the first weekend of Nov. Agreement that we do fewer programs and make them longer.  Peggy will get back to us.  Want programming to relate to the theme. 

Next conference meeting tentatively set for Rockland during Feb. vacation at the public library 10:00.

Sylvia's Spot

• Sylvia’s email. 
• Encouraged someone to attend meetings on Preparing Students for 21st Century Learning.

Membership (Jeff)

• Still looking for a chairperson… someone to recruit.  Send Jeff an email.
• Currently have 210 members.
• Would like group to improve on forms and procedures.

Maine Libraries Week for 2008

• Celebrated regional system being 35 years old.  Nancy was recognized for her award.

Other

• NEEMA membership – Edna will check on whether the membership can include the remainder of this year and next year.
• Discussed Teri's email which included:  her agreement to be the NEEMA rep., AASL region 1 listserv, leadership conference in Boston on April 4, and a NEEMA award to recognize someone in the library community who has made a significant contribution to the community.  Walter was recommended
• Maine Community Foundation – Annual report with balances.  Incl. letters of retirement.
• Eileen asked for a group to update information literacy section on website.  Summer work on new MLR and literacy.
• Think about date for retreat.

Next meeting:  March 1 at Maine State Library. 

Respectfully Submitted, Joyce L. Lucas, Secretary

Board Task List

• Be thinking about a date for the retreat
• Continue work on job description and report to Jeff when ready
• Eileen needs a group to work on the literacy section of the website
• Still need a membership chairperson
• Send membership name list to Jeff (Edna)
• Finish non-member email list (Joyce)
• Work on Affiliate Assembly website (Marilyn)
• Complete AASL longitudinal survey www.aaslsurvey.org
• Send ideas on handbook to Deb Gahm  dgahm@sad61.k12.me.us
• Get back to Teri with info. on Walter Taranko’s service (Edna, Nancy, Peggy, or anyone who knows)
• Date from minutes when MEMA name changed to MASL (Joyce)